Registered under the Karnataka Societies Registration Act,
1960(Karnataka Act 17 of 1960) Registration No DKM –S79-2015-16
Memorandum, rules, regulations And Bye-Laws
1. Name: Media Alumni
Association of Mangalagangotri (MAAM) hereinafter referred to as Association or
MAAM.
2. The Registered office: MAAM having it’s register office at #237/24, 1st
floor, Bharathi Nagar, Bejai, Mangalore -560004.
3. Jurisdiction: The Association shall
have jurisdiction all over the world wherever Mangalore University MCJ Alumni
reside.
4. Aim And Objectives
4.1
To encourage, foster and promote close relation
between academy and its Alumni and among the Alumni themselves in the space of
Media at large.
4.2
To provide complete support to the MCJ
department that helps the students of media at Large.
4.3
To
promote a spirit of co-operation and understanding among MAAM Members.
4.4
To ensure that programs are initiated and
developed for the benefit of the Alumni and students of the MCJ in Mangalore University
and Mangalore university students and people at Large.
4.5
To guide, assist, support the students of MCJ in
getting internship and to help students in employment after completion of the 2
year course.
4.6
To establish and maintain a link with all the
students of and with the community at large.
4.7
To participate and assist in the promotion of
media research, international participation and support students for major
higher education in media space.
4.8
The association to work as industry academic interface
4.9
To create platform for the MAAM members in media for their professional approach by
effective programs
4.10
To organize program in the media space with
other organizations and may be in association with MAA ( alumni association of Mangalore
university)
4.11
To undertake activities of nation building
including those of charitable nature.
5.
MISSION:
5.1 The purpose of this organization shall be to
promote and support the media Institutions wherever possible; also, to assist
in the development and advancement of the Media department of Mangalore University.
5.2 The organization shall also support by providing
the following:
a. Input on future
direction of the MCJ department in areas such as: new program development,
alumni services and events to be offered, etc.
b.
Networking opportunities
to include alumni events that provide opportunity to meet with employers,
industry professionals, etc.
6. Rules and Regulations
6.1 Definition: "Association" means - Media Alumni Association of Mangalagangotri in short “MAAM’’.
6.2 The "General Body" means the General Body of the
Association.
6.3 The "Executive Committee" means the Executive
Committee of the Association.
6.4 Alumnus means an ex-student who has obtained a post graduate,
PHD from the Department of MCJ, Mangalore University, Mangalagangotri, Mangalore.
7. Eligibility:
7.1 All passing out from MCJ department of Mangalagangotri, Phd, M.Phil
Scholars shall be eligible for the membership of the Association. Only life members can be the office bearers.
7.2 Membership fees: Life Membership Rs.1000/-
and annual membership is Rs 100/-.
7.3
Cessation of Membership: A member of the
Association shall cease to be such a member if he/she resigns from his/her
membership or is of unsound mind or is convicted by a court for any offence
involving moral conductor on termination of the membership by the Executive Committee
for compelling reasons.
8. Organization of the Association
8.1 General Body-There shall be a General Body of the Association consisting
of all members.
8.2 Executive Body-There shall be an Executive Committee to manage the
affairs of the Association
8.3
Local Chapters-There may be Local Chapters of the Association in various
cities in India and abroad. (below mentioned details)
9. General Body
9.1
The General Body of the Association shall hold an Annual General Body
Meeting at least once a year and not more that 18 months shall elapse between
two successive Annual General Body Meetings.
9.2
A notice (Mail, Email) of clear 21 days convening an Annual General
Meeting shall be given to the members and seven days clear notice for an
emergency General Body shall be necessary.
9.3
A special general body meeting can be requisitioned by more than 50
percent of the valid members of the Union by giving 15 days clear notice in
writing to the General Secretary to discuss the matter concerning the aims and
objectives as enunciated in the Constitution It shall be mandatory on the part
of the General Secretary to convene such mooting within two weeks of the
receipt of the notice. If the General Decretory fails to convene the meeting,
requisitionists themselves can call the meeting.
9.4 The General Secretary in consultation with the President may convene an
emergent meeting of the General –Body to discuss any urgent matters.
9.5 Quorum for the Annual General Body Meeting of the Union shall be one
fifth of the total membership. For Special and emergent meeting of the General
Body quorum shall be one tenth of the membership.
9.6 If the one third members of the Union express in writing their lack of
confidence in the President, the General Secretary or other office-bearers of
the Executive Committee as a whole, an emergent meeting of the General Body
shall be convened to discuss the matter. In case the no-confidence motion of
which notice has been given and circulated to all members of the Union is
passed by n two-thirds majority of those present at the meeting, the general
body can elect new office-bearers or a new Executive Committee as the case may
be, in the same meeting through the procedure it deems fit.
9.7 The Annual General body of the Union shall transact among others the
following business.
9.7.1
To accept the minutes of the previous Annual General Body.
9.7.2
To consider and adopt the report and auditor balance sheet of the year,
9.7.3
To consider appeals,
9.7.4
To take stock of the work of the Union and devise plans and program for
the future, (All the resolutions put to vote at the General Body shall be
decided by a majority vote (unless otherwise provided) on a show of hands. In
case of equality of vote, the President in Chair shall have the casting vote.)
9.7.5
To set guidelines for the Executive Committee so as to achieve the aims
and objectives of the Association.
9.7.6
To approve the budget for the following year.
9.7.7
To appoint Auditors.
9.7.8
To appoint legal advisors, if any.
9.7.9
To honour the Jubilee Alumni and the distinguished Alumni.
9.7.10
To elect office bearers and members of the Executive Committee.
9.7.11
To transact any other business with the permission of the President in
Chair.
10. Executive Committee
10.1
President - 1
10.2
Vice President – 3 (Mangalore & Bangalore and Out
station),
10.3
Organizing Secretary – 1
10.4
Secretaries - 3 (Mangalore
& Bangalore and Out station),
10.5
Treasurer – 1
10.6
Executive committee Members – 12
10.7
Immediate Past Secretary (ex-officio)
10.8
Program Co-ordinator – 1
10.9
Spokes Person – 1
10.10
Invites - 3
Chairman of MCJ
Department and Two Students (one students each from 1st year and 2nd year)
10.11
Executive Committee Members - 12
11. Election of the Executive Committee:
11.1
Returning officer for the elections will be appointed by the Executive
Committee who will conduct the election process. The guidelines for conducting
the election will be decided by the Executive Committee.
11.2 All office bearers and members of the Executive Committee shall be
elected/ nominated from amongst the Members.
11.3
The Executive Committee nominate two members i.e. One Program coordinator
and another one is Spokes Person.
11.4
In the eventuality of any seat left vacant, the Executive Committee will
have the power to co-opt members to fill the vacancies.
11.5
The procedure for election of the office bearers of the Association
shall be regulated according to the Bye-laws of the Association.
11.6
Normally no elected/ nominated office bearer shall hold office for more
than three consecutive years except under exceptional circumstances approved by
the Executive Committee.
11.7
The Executive Committee can also co opt a maximum of four
members. It shall be responsible for establishing an agenda for each meeting of
the Association, for working with the Secretary to revise the strategic plan
and to develop an Annual Plan and Budget for the Association’s programs and
activities, and such other duties as the Alumni Association may deem to be appropriate
for the tenure of 2 years.
12. Executive Committee Meeting
12.1
The Executive Committee will meet ordinarily every quarter, but the
Secretary with the permission of President, can call an emergent meeting at any
time.
12.2
A notice shall ordinarily be given to members for convening an emergent
meeting.
12.3
The quorum for the Executive Committee meeting shall be seven. In case,
there is no quorum, it shall be adjourned and reconvened after 15 minutes, the
number of members present will form the quorum.
12.4
The Executive Committee shall have all the powers with regard to
management and promotion of objectives of the Association according to
directives, if any, of the General Body.
12.5
The Executive Committee shall frame, amend Bye-laws in accordance with
Rules and Regulations, which shall be ratified by the General Body later on.
12.6
All office bearers shall normally hold office for Two year.
12.7
The Executive Committee shall manage the affairs of the Association by
majority vote in the Committee Meeting provided that in case of tie, the
President shall have the casting vote.
13. Responsibilities and duties of the office bearers
13.1
President: The President will be
ex-office of the Association. The President shall preside over all meetings of
the Alumni Association including the annual general body meeting, shall oversee
all operations and functions of the Association and shall perform all the
duties commonly incident to the Office of the President and such other duties
as the Alumni Association shall designate. He/She shall have all the powers for the management
and promotion of the objectives of the association. He shall have emergency
powers to make any decision in the interest of the Association and report to
the Executive Committee later on
13.2
Vice Presidents: In the absence or inability of the President the
Vice President shall perform all of the duties of the President and when so
acting shall have all of the powers of and be subject to all of the
restrictions of the President. The Vice President shall have such other powers
and perform such other duties as may from time to time be assigned to him or
her by the President. Vice Presidents will work in specific programs and will
build the organization. He/She shall render advice to the Executive Committee with regard to
promotion of the objectives of the Association
13.3
Organizing Secretary: The Secretary shall
keep the records of the Alumni Association and minutes of the Association
meetings. He/She will call for meetings and will communicate the programs to
all the office in charge and all members in general. The Organizing Secretary shall attend to all the
activities as approved by the Executive Committee. The Organizing Secretary
shall be responsible for carrying out all correspondence and preparation and
distribution of all publications and souvenirs of the Association. After
holding Annual General Body Meeting, the Organizing Secretary shall file
thefollowing information with the Registrar of societies:
A. List of names addresses and occupation of the
members of the
B. Executive Committee
C. An annual report of the previous year.
D. Certified copies of the balance sheet and the
auditor’s report.
13.4
Secretary Bangalore
& Mangalore & Outstation: (a) The Secretary shall assist the organizing Secretary in the
management of the activities of the Association, (b) The Secretary shall act as
the organizing Secretary, in the absence of the Secretary
13.5
Treasurer: The Treasurer shall
disburse Alumni funds only under the direction of the Alumni Committee. These
disbursements shall be made by cheque and signed by any two from amongst the President, Secretary and
Treasurer. Treasurer will operate the funds of the Association, in subject to
general approval of the Executive Committee and present a financial report at each regular
meeting. Treasurer shall keep the
books of accounts of the Association. He will collect all dues and claims on
behalf of the Association and assist the President and Secretary in ensuring
budgetary grants are correctly utilized. In addition, he will liaise with the
bankers and the Auditors of the Association.
13.6
Program Coordinators: Nominated by the core
team based on the program initiated. He should be the member of MAAM or student
studying in MCJ dept, Mangalagangothri.
13.7
Spokes Person: Nominated by the Core
team as and when required. He should be one among the Executive committee
member.
13.8
Special invitees:
Special invitees are Student’s members and MCJ Department chairman. They are co-ordinate
relationship with alumina - present students, Mangalore University and MCJ
Department.
14. The terms of office
The terms of office are
specified below and shall begin in the month of April and end in the month of
March. The terms of office
14.1
President – 2 year
14.2
Honorary president – Immediate Past President of association
14.3
Vice Presidents – 2 years
14.4
Organizing Secretary– 2 years
14.5
Secretaries- 2 years
14.6
Treasurer –2 years
14.7
Members – 2 years
The President once
elected is not being eligible to contest again for the next one tenure. Remaining
office barriers are contest for next tenure.
15. Amendments: The Alumni Association shall have the power to
make, amend and repeal the By- Laws of the Association at any regular General
body meeting of the Association or at any special meeting called for that
purpose. Any provision of this constitution can be amended
by a two-thirds majority of those alumni members present and voting in General
Body Meeting. Notice of the proposed amendments shall be furnished to the
Secretary at least 30 days before the date at which it is proposed to consider
the amendments. Such a notice will contain details of the Rule (s) desired to
be amended, the proposed text of the changed rule and the reason for seeking
the amendment. The latter is meant as a guide for any deliberation at the
General Body Meeting. Upon the receipt of a requisition for amendment the
Secretary shall issue notice to every member for the meeting, at least 21 days
before the scheduled date. Mandate for amendments can be sought by circulation
or e-mode also in the eventuality of non availability of sufficient members in
GBM. Final approval of the amendment shall be obtained
from the Chief Patron and the President. However the Chief Patron has the power
to veto any amendment which he feels is not conducive for the smooth
functioning of the association. Bye laws will be framed by the Executive Committee and can be amended by
the Executive Committee in special case.
16. Finances and Accounts
16.1
The Association shall raise funds for pursuing the objectives of the
Association through:
a. Subscriptions from the members - The rate of subscription shall be
governed by the Bye-Laws of the Association. The membership fee from the
passing out students will be collected by the association.
b. Money donated by the members.
c. Any other source approved by the Executive Committee
16.2
The accounts of the Association shall be maintained in any scheduled
Bank at Mangalore into which all subscriptions, donations and other income
shall be credited
16.3
Financial year of the Association shall be from April 1st to March 31st
of the following year.
16.4
The funds of the Association may be invested in Reputed Mutual Funds and
other financial instruments currently in vogue, Government Securities, Bonds
and Debentures of reputed public companies, Schemes of Unit Trust of India and Banks.
16.5
The services of a reputed investment advisor may be engaged for this
purpose on suitable terms.
16.6
Withdrawals from the invested funds shall be made only with the approval
of the Executive Committee to be ratified by the General Body later on.
16.7
STRATEGIC PLAN AND BUDGET: The Executive Committee and the
Alumni Coordinator shall jointly prepare a Strategic Plan defining the two-year
strategic goals and priorities for the Association. In addition, the Executive
Committee and the Alumni Coordinator shall prepare an Annual Plan for alumni
programs and activities, and shall jointly develop a budget that allocates
appropriate resources to support the Plan. The Strategic Plan and the Annual
Plan and Budget shall be reviewed annually and voted upon by the entire Alumni
Association and the vote and recommendations of the Alumni Association shall be
communicated to the Chairman of the Institution.
17.
Financial powers of the Secretary: For non-budgeted items, the financial powers of the
secretary shall be limited to Rs.15000.00 subject to the approval of
President/Working President.
18. Audit of Accounts: The accounts of the Association shall be audited once a year by a
Chartered Accountant to be appointed by the General Body.
19. Suit and proceedings by and against the Association. The Association may sue or be sued in the
name of Secretary.
19.1
No suits or Proceedings shall fail by reason of any vacancy or change in
the holder of office of the Secretary.
19.2
Every decree or order against the Association in any suit or proceeding
shall be executable against the property of the Association and not against the
persons or the property of the President, Organizing Secretary or any office
bearer.
19.3
Nothing herein shall exempt the President, Organizing Secretary or other
office bearers of the Association from any criminal liability under the act or
entitle him/her to claim any contribution from the property of the Association
in respect of any claim paid by him on conviction by the criminal court.
19.4
No member of the Association may be sued or prosecuted by the
Association except for any injury or loss damage, detention or destruction of
any property of the Association.
20. Records of the Association:
The following records shall be maintained in the office of the Association:
20.1
Roll of Membership.
20.2
Minutes of the Executive Committee Meetings.
20.3
Minutes of the General Body Meetings.
20.4
Stock Register of non-consumable and consumable items.
20.5
Cash Book and Ledger.
20.6
Receipts and vouchers.
20.7
All publications, reports and
souvenirs of the Association.
20.8
All documents as required by law
under Societies Regulation Act 1860
20.9
Any other relevant record.
20.10
These records shall include details of all sums of money received and
the sources thereof, and all the sums of money spent and the purpose.
20.11 Every member of the General Body shall have the right of inspection of
records of the Association during the office hours.
20.12 The weeding out of the archival records will be done in accordance of
the rules of the Institute.
21. Ad hoc Committees:
The Alumni Association shall have the power to
create such committees with powers and duties as the Alumni Association may
prescribe. This committee located in Bangalore or Mangalore will work as ONE
TEAM
22. Local Chapters
22.1
The Local Chapters may elect President and Secretary to manage the
affairs of the Chapter. A meeting of all members of the chapter must be
convened at least once a year.
22.2
The Secretary should furnish the names and addresses of the office
bearers and a list of members of the Local chapter to the Honorary Secretary
once a year.
22.3
The Local Chapters may raise funds through suitable rate of subscription
from the members. The Local Chapters
will receive a copy of the Annual General Body Meeting report and other
publications of the Association.
23. Winding up of Association: The winding up of the Association shall be carried out as per section 13
& 14 of the societies Regulation Act 21 of 1860.
